of 4— Set up your agency briefing prompt

What you'll accomplish

By the end of this guide, you'll have a personal prompt library covering every communication type you send repeatedly — newsletters, follow-ups, post-trip sequences, packing lists, and difficult emails — ready to use with one paste into ChatGPT. You'll cut your email and content writing time by 60–80%.

What you'll need

A ChatGPT account — free account works; {{tool:ChatGPT.plan}} ({{tool:ChatGPT.price}}) gives better output quality
A Google Doc or Notes app to save your prompt library
45 minutes to build the library; 2 minutes per use afterward
Cost: Free / {{tool:ChatGPT.price}}

How-To Guide: Build a ChatGPT Client Communication Library

Step 1: Set up your agency briefing prompt

Every ChatGPT session starts fresh — you need to paste your briefing at the beginning of any new conversation to get in-context output.

Create a "Master Briefing" you paste at the start of every session:

Copy and paste this

You are a writing assistant for [Your Name], a travel advisor specializing in
[your specialty]. My typical clients are [profile: age, travel style, budget].
My communication tone is [warm and expert / sophisticated and personal / friendly
and knowledgeable]. I avoid clichés like "once-in-a-lifetime" and "breathtaking"
— I use specific, sensory language instead. My agency is [Agency Name] based in
[city]. I work with these preferred suppliers: [list your top 5].

Save this in a document titled "ChatGPT — [Agency] Briefing" in your Notes or Google Drive.

Tools:ChatGPT